Webinar Software – video conferencing tools

October 29, 2010

Attending a Webinar

Filed under: Writing And Speaking — Tags: , , , , , , , , , — @ 7:51 am
Robert Plank asked:




As someone who is planning on producing your own webinar, you are no doubt familiar with what software is needed in order to attend a training session or webinar. We will go over the requirements here to help you recall all of the information and perhaps add some new points. Then you will be able to explain the process to potential viewers of your webinar who might have questions on the subject. This will help to ensure that they attend your presentations.

The good news is that most modern computers will already have installed almost all of the software that they need, with the exception of the webinar services own software. GoToWebinar, like many webinar services, will prompt you to run any applications that you need to attend the webinar successfully. When the person wishing to attend the webinar opens the webinar join page in their browser, they will see a Flash or Java applet. While the webinar is loading up the webinar client will install in the background.

The technologies used by most webinar services, including GoToWebinar, are Flash and Java based. This means that they will not install on most mobile devices but they will install on both desktop and notebook computers. Mac’s and PC’s are both able to run these programs.

You need to keep in mind that at the moment GoToWebinar is not completely Mac compatible. There can be issues with both the screen sharing features and the sound quality in the USB headphones. These issues will hopefully be addressed soon. For the moment it is highly recommended that you present your webinar using a PC. A possible solution for Mac users would be to run Parallels.

For attending a training session or webinar where you do not want to transmit audio or visuals a Mac will work just fine.

The people who are going to attend your webinar will be happy to find out that they are not going to have to do a complex download of software in order to watch and participate in your presentation. Let them know that all they need to do is go to the webinar join page using their browser and follow any prompts to install the webinar client software. It’s that easy! Because of the Flash and Java technology used in webinar services like GoToWebinar, the applications can only be run on desktop and laptop computers, not on mobile phones and other mobile devices.

GoToWebinar is not fully Mac compatible for presenting webinars but they work fine for attending one.

By understanding and passing on this information to people who wish to register for your webinar you should help ensure that they get the full benefit of your presentation.

Ida

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October 27, 2010

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October 26, 2010

Webinar – Communication Made Easier

Filed under: Communications — Tags: , , , , , , , , , — @ 7:44 am
Hope Dever asked:




Webinar is one of the easiest ways to communicate with people online. One can use it to promote business, conduct official seminars, gather information, vote and many more. Unlike webcast or other conferencing services, web conferencing allows the audience to interact with the speaker.

This service is generally hosted by a vendor on a web server. Some vendors allow their clients to host the web seminars at their own servers. However, most vendors offer assistance to their customers and also to people who join the conference. Thus any form of technical problem, occurring at the time of the conference, can be handled by the vendors with ease. Thus, the client doesn’t need to be worried about technical glitches at the time of conference.

Here are some features that make webinar a unique online conferencing tool:

1. Slide show presentation can be done through this conferencing service, and the specialty is that the pointer can be used at the Power point or keynote presentation. This ensures that the audience remains engaged while the presentation is being made.

2. Usage of Whiteboards enable the audience as well as the presenter to carry out any kind of annotation and highlights of the meeting. It can also be used for making notes and even marking the slides.

3. Videos can be used (both live and streamed video). Video files can be from full motion web cams, multi- media files or digital camera files.

4. Usage of VoIP helps in communication between the audience and the speaker.

Webinar allows sharing of screen, desktop and other application among the attendees and the presenter. Therefore, anyone can view anything, irrespective of the position of the person. Though not yet widely used, there is an application of screen sharing that allows participant to remote desktop control. It lets the participant to manipulate the presenter’s desktop.

Website demonstration is being made easy by the use of this kind of conferencing online service. URLs, data, cookies, online forms and scripts can be transferred among the participants by any attendee. This can be done through web based clicks and logon features.

Live question and answering session can be conducted through these web based seminars. Text chats are also possible during this sessions. It is also possible to make it visible either among all the participants or keep it private among couple of people / few of the attendees.

This kind of conferencing online service helps in carrying out multiple choice questions, polls and surveys. Thus, the answers can be obtained immediately. Since the audience is live, the result can be deduced without wasting of time.

The web seminars are also possible to be recorded. This helps the organizers to view and distribute the video among the attendees. It can be recorded by both the vendor, client or both of them.

There are numerous software and vendors that are available online to conduct webinar. Some software are free and can be downloaded. However, in order to conduct better web based seminars, it is always advisable to buy appropriate software. Various types of customized features has made this tool user-friendly.

Vendors, offering the service, charge their customers either on per minute service or on the total number of participants. There is another type of payment method is also there, namely “flat rate”. It is always advisable to conduct a research on the services provided by the vendor before selecting.

Adam

October 25, 2010

Using Video Conference Software

Filed under: Communications — Tags: , , , , , , , , , — @ 7:25 pm
Tom Cruz asked:




Today there is a form of shared software that businesses can use known as “video conference software” or “groupware”. These software programs allow people through their computers to communicate with each other from various locations around the world through use of video and audio. So it allows meetings to take place at times that are convenient to those involved without the need for them to travel to a specific location in order to hold it.

Along with cutting down the cost of travel expenses, it also allows time to be cut down when important and fast decisions need to be made. No longer do these meetings require that those required in any decision making need to be in the same room instead they can be carried out from anywhere in the world. All the participants must have is a good internet connection and the right equipment.

For those who run a small business and don’t want to have to waste money obtaining licences for software there are plenty of free downloadable video conference software programs available. One such one worth considering is Microsoft’s NetMeeting and offers a satisfactory video conference service.

In order to use this particular application from Microsoft requires you to visit their official website in order to download it. As you do you will be amazed at the kinds of features that come as standard with what is a completely free software program and which some others may require you to pay hundreds or thousands of dollars for.

The great thing about this program and many others on the market today is that they allow you to share and exchange files with those who happen to be participating in the conferences you hold. Not only does this mean that those involved are kept up to speed with what is happening but are able to make more informed decisions as to what is right for the business. Therefore if a decision needs to be made quickly this can be achieved in real time rather than waiting for responses for emails sent days or weeks ago.

It is important that if you do intend to use any kind of video conference software in your business these days that all those who will be participating have the same one. If not then the chances of you being able to hold these meetings will be somewhat restricted. But along with ensuring that everyone has the same software installed it is important that their internet access is good and that they have a good broadband connection.

When it comes to the installation of any type of video conference software including the kind we mention above you will need to have a very high bandwidth internet connection to run. If you don’t then the quality of the video and audio playing as you talk will be badly affected. In many cases you will find that the video tends to be somewhat jumpy and the sound quality can drop in and out.

Mathew

October 21, 2010

How Much Does a Webinar Cost – Basic Considerations

Filed under: Communications — Tags: , , , , , , , , , — @ 12:10 pm
Tom Cruz asked:




Many people who may be looking into webinars are also going to be looking into what it costs to make a webinar part of the offerings of the company or part of the resources for the company. Many companies have considered webinars as a way of presenting materials for training purposes. It also works well for individuals who are working through telecommuting methods and who may not be able to reach a training location. They can still have the information presented to them in an interactive and engaging manner.

It goes without saying that interactive methods such as webinars are going to be more expensive than simply putting a video on a video sharing site or posting it to a locked site to only allow people to view it with a password. There are a number of considerations that are taken into consideration with webinars, which are not necessary with standard video presentations.

The first consideration is live feed or on demand. Depending on the hosting site and the features you want you may find that live feed or on demand have considerable price differences. You may find in some instances that on demand is actually cheaper than live feed. Features may be presented as packages or may be presented as individual additions, which need to be added to the base fee for hosting. Live feed videos also require the staff to produce those live videos each time the video is viewed.

On demand videos can simply be recorded once and stored. In many cases on demand videos are going to be more cost effective since they only require a single recording session. The cost of a webinar is also going to include interactive features.

Normally a video on a video sharing site for example, will only have a comment section. They are not designed to be interactive but merely to be viewed. Even on demand videos are going to have some form of interactive aspect. They will have a chat room, a phone conference, voice over IP capabilities and in the cases of webinars there is usually someone available to answer questions during the presentation even if there is not a live presenter.

Pricing plans are also different from webinars from traditional hosting. In many cases webinars are priced based on seating and bandwidth. This means there is either a monthly flat rate for so much bandwidth and so many seats or the cost is split between the number of seats, which is usually limited to a certain number per viewing. Viewings may also be limited to a certain number a month.

There is also a pricing plan that deals with per person per minute. This means it charges a certain rate per minute per person of viewing. In these instances the number of available slots can be high per viewing and features may or may not be included. The price per minute varies.

When looking at the overall price it may seem like an expensive prospect from development to implementation. However, if you consider the benefits over the long term you may be surprised how quickly you cannot only make back your investment but how it can actually save you a considerable amount of money over the long run.

Allan

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October 16, 2010

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Filed under: web conferencing software — @ 3:15 pm
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Webinar Services

Filed under: Communications — Tags: , , , , , , , , , — @ 5:48 am
Tom Cruz asked:




Webinar services are more and more important to know about and understand today. Virtual offices and online meetings are sharply on the rise, as businesses do what they have always done: look to technology to help them save on costs and increase the speed and effectiveness of communications to more people with greater speed.

Webinars are becoming a norm. Therefore, you as a business owner cannot afford to ignore the need for understanding the best webinar service providers.

The question is, what precisely should you look for in a webinar service? There are several factors to consider. But what if you are just beginning to get used to webinars? You could first explore the different service options.

You should look for synchronized website browsing. This option is useful for showing people around different websites that you want them to look at–such as maybe your company’s own website. But this is vital if you want to keep everyone literally on the same page at all times. If you are looking at something on the Internet that you find of great importance, you surely want to share that with others during a web presentation.

You want the audio portion of your webinar to be very clear. Some webinar host vendors include VoIP with the service, while at other times you’ll need to–or maybe you just will desire to–use the good ol’ land lines and have a teleconferencing function going on while you look at things on the screen. Either way, if your audio is not top of the line, you should look at a different vendor.

In a usual office, the whiteboard is of utmost importance. Good quality webinar hosting vendors also have a whiteboard feature. If you are considering a webinar hosting vendor that doesn’t offer this, you likely should not be using them. You also want to make sure that the whiteboard function is easily shared. It really does no good for you to be writing on a virtual whiteboard when others don’t even know that you’re doing it.

You should also be able to easily share, in real-time, your PowerPoint or OpenDocument presentation with everyone else who is participating. Part of the whole point of this technology is to be highly interactive and dynamic while even still at a physical distance apart. If you are considering a webinar services provider and you find that this part of their offer is shoddy, reject them. You need crystal clear presentation sharing capability to make it all worth your while.

Make sure you are able to do interface branding with your webinar services. You want your webinars to feature you and promote you. If you cannot customize them to the hilt, what good are they for that?

Also, you should choose a webinar service that allows you to have as many audience members as you want (within reason). Services that are too limited aren’t allowing you all the flexibility that you need.

And consider whether or not your webinar host provider offers supportive services like invitations to meetings sent from your company e-mail account. These little “extra” features add up to better presentations that make better and more lasting impressions on people.

Erin
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